Privacy Policy

this privacy policy explains how archeris ("we", "us", or "our") collects, uses, discloses, and safeguards your information when you visit our website and use our platform services, including our web applications, mobile features, and api endpoints.

please read this policy carefully. if you do not agree with the terms of this privacy policy, please do not access or use the platform.

1. Collection of Your Information

we collect information about you in several ways when you interact with our platform. this data is necessary to provide real-time score keeping, tournament brackets, athlete profiles, and e-commerce vendor capabilities.

a. Personal and Profile Data

we collect personally identifiable information you provide when registering, creating profiles, or organizing events:

• Athlete Profiles: full name, email, phone number, gender, date of birth, bio, location/city, preferred bow types, and list of achievements.
• Organizer Profiles: organizer name, profile city, official address, logo/avatar urls, and contact details.
• Vendor Profiles: store name, store slug, business description, and catalog items.

b. Tournament and Scorekeeping Data

when organizing or participating in archery tournaments, we process:

• tournament entries, category classifications, and team assignments.
• target assignments, session definitions, qualification lists, and elimination brackets.
• arrow scores, ends totals, set points, running score logs, and scorekeeper timestamps.

c. Transaction and Financial Data

we process transactional data related to subscriptions, entry fees, and store sales:

• billing information, billing details, invoices, and transaction histories processed through paddle (for subscriptions) and tripay (for tournament invoices).
• bank account details, holder names, account numbers, and withdrawal transaction logs for payout distributions.

d. Technical and Derivative Data

information our servers collect automatically:

• ip address, browser type, operating system, access times, page views, and diagnostic logs.
• device specifications for scorekeeping clients to maintain live connection stability.

2. Use of Your Information

we use your information to operate a secure, transparent, and accurate platform for all users:

1. account management: creating, configuring, and verifying athlete, organizer, scorekeeper, and seller accounts.
2. tournament execution: managing registrations, target boards, qualifications, and live elimination brackets.
3. public scoreboards: compiling and publishing tournament results, rankings, and athlete achievements (which are public by design).
4. payment and payouts: processing tournament invoices, subscription plans, matching paddle transactions, and executing seller commission payouts.
5. communications: sending transaction receipts, notification alerts, and updates regarding tournament schedule changes.

3. Sharing and Disclosure of Information

we do not sell your personal data. we share information only under the following conditions:

• public tournament results: score log history, division placements, categories, and athlete names are shared publicly on leaderboards.
• payment gateways: payment info is sent directly to paddle.com and tripay.co.id for secure processing.
• legal obligations: if required to comply with regulatory audits, court subpoenas, or protection of platform integrity.

4. Data Retention and Security

we employ administrative, technical, and physical security measures to protect your personal and scoring data. scoring logs are backed up frequently to guarantee data integrity during active tournaments. account and profile data is stored as long as your account remains active.

5. Your Choices and Rights

you can review, modify, or terminate your profile details through your settings dashboard. you may also request data deletion by contacting us. please note that public tournament logs and archives cannot be deleted if doing so would alter the official records of previously completed events.