Participant Re-registration

In Archeris, re-registration (registrasi ulang) is the official on-site attendance confirmation that takes place on competition day. When an archer arrives at the venue, they present their digital QR check-in pass, and the organizer scans it to confirm their physical presence. This step is separate from initial online registration and payment.

1. What Is Re-registration?

Re-registration answers one simple question: "Has this registered, paid archer actually arrived at the venue?" The system records the exact check-in timestamp, which helps tournament operations in several ways:

• Attendance Verification: Confirms which paid participants are physically present before the qualification round begins.
• Scoring Readiness: Target line assignments and scorekeeper sessions are finalized based on confirmed arrivals, preventing empty target slots.
• Reports & Analytics: Organizers can monitor check-in rates in real time and see which clubs have arrived.

Re-registration does not involve submitting new registration data or additional fees. It is strictly an on-site attendance gate.

2. The Archer's QR Check-in Pass

Every archer whose payment status is paid (Lunas) automatically receives a QR check-in pass in their dashboard under My Dashboard > Tournaments > [Tournament Name] > My Registration.

The QR pass section includes:

• A scannable QR code tied to the athlete's registration record.
• The athlete code (such as ARC-A1B2C3) displayed below the QR for manual reference.
• A Ready to Compete status badge confirming the pass is active.

If payment is still pending, the QR pass remains locked until payment is verified.

3. Organizer: Scanning QR Codes

The primary check-in method is QR scanning, available through both the Archeris organizer mobile app and the web dashboard.

Via Mobile App (Recommended on the Field)

1. Open the Archeris organizer app and go to the Check-in tab.
2. Point the camera at the archer's QR pass displayed on their phone.
3. A confirmation card appears with the archer's name, club, and category.
4. The system immediately records the check-in and updates the archer's status to Checked In.

Via Web Dashboard

1. Go to Organizer Dashboard > Tournaments > [Tournament] > Participants.
2. Find the archer in the participants table.
3. Click the button in the Re-registration column to mark the athlete as checked in.
4. Clicking the button again toggles the status back if needed.

4. Organizer: Manual & Batch Check-in

When scanning QR codes individually is not practical, Archeris provides quick batch check-in options:

• Manual Individual Check-in: Click the toggle button in the participants table to mark any paid participant as present without scanning.
• Batch Check-in by Club: Click Check-in Kolektif in the page header, select a club or contingent from the dropdown, and confirm. All paid athletes from that contingent are marked present in one click.

5. Tracking Attendance Status

The participants table provides a dedicated Re-registration column showing each athlete's check-in status at a glance. You can also filter the list:

• Already Checked In: Displays all participants who have completed re-registration.
• Not Yet Checked In: Displays participants who have paid but have not yet arrived at the venue.

The Reports > Attendance section provides an aggregated arrival timeline and club-by-club attendance rates for the tournament committee.